You have probably ended up in this article because you were searching for undisclosed recipients in Gmail.
Well, we guarantee that your search ends right here in this article. We will cover very important information related to undisclosed recipients in Gmail and get you out of the dark.
Gmail & Undisclosed Recipients
Emailing has become the most prominent way of official communication these days. Every second, many millions of emails are sent, which explains how popular this technology is. Sending an email is a pretty simple process.
Even a beginner-level user can learn how to send and receive emails within a couple of minutes. The process is much simpler for a highly user-friendly email service like Gmail.
There is no shortage of instances where we send emails to multiple recipients simultaneously. Gmail (and other email services) allow you to send emails to multiple recipients at once.
To send such an email, all you need is to include the addresses of the recipients in the “To” line. However, when you do so, there is one issue. That means every recipient can see your message (which is usual).
The problem is that every recipient will be able to see the other email addresses as well. If you have sent an email to 20 recipients, every recipient will see the other 19 email addresses. So, there is hardly any privacy in this method.
However, to overcome this issue easily, you can use the BCC feature. BCC is an abbreviation that represents the term Blind Carbon Copy. If you type the recipients’ addresses in the BCC field, the email addresses will be hidden from the others.
So, no one knows who else has received the same email. In the context of privacy, BCC is a very decent feature.
Each recipient will receive a copy when you send an email to multiple recipients using the BCC field. However, the list will be kept hidden from the others. This is a great approach to prevent revealing email addresses to third parties.
Well, there is one problem, though. You will have to type in something within the “To” field. This process will address the issue successfully.
PS: If you need a professional Gmail account recovery, you can recover permanently deleted emails from Gmail.
How to Send an Email to Undisclosed Recipients in Gmail?
Let’s get into the real question now. How to send an email to undisclosed recipients in Gmail?
To address your email to undisclosed recipients in Gmail and keep the email address hidden, do the following.
1) First, you should click on the “Compose” button in Gmail. This button comes with a colorful “+” button. Clicking on this button will direct you to start a new message.
However, if you have enabled Gmail Keyboard shortcuts, you can bring up the “Compose” window by pressing “C.”
2) Now that you have opened up the “Compose” window (using either of the methods), then go to the “To” field. Then, type in Undisclosed recipients.
However, make sure that you type your own email address inside angled brackets.
For instance, suppose that your email address is XYZ@gmail.com. In that case, what you would type in the “To” field would be “Undisclosed recipients <firstname.lastname@example.org>“.
3) Now, you should type in all the email addresses of the recipients who should get your email. Make sure that the addresses are typed in the BCC field.
As you usually do when entering multiple email addresses, separate each email address with a comma.
4) Now, you should enter the message you intend to have in the email. Also, use a subject for the email. You can also add any formatting to the email body using the toolbar.
5) Go through the email once again to ensure that there are no mistakes. Well, proofreading the email before sending it is a mandatory aspect.
Such an approach helps you to avoid all the potential errors. Now, as the last step of this process, click on the “Send” button.
Important: Although this is a pretty effective method for sending a couple of emails, there’s one catch. That means you cannot use this to send large bulks. As per Google, regular Gmail (free version) is not for business purposes (not to send bulk emails).
If you send emails to large groups (including large recipients), you will face some issues. Sometimes, your email will be identified as spam. The entire mailing will fail at the end of the day.
So, if you intend to write emails to the same group of individuals frequently, better to create Google Contacts.
Making an Email Group Using Gmail
When adding a recipient’s name to a certain group, you should do the following.
You should type the group’s name within the “To” field.
In that case, you don’t have to type individual names or email addresses. Earlier Google Contacts versions had used a different way in this case.
Also, let’s learn more about how to sync Gmail in Thunderbird.
Following is the list of steps to make an email group.
1) As the first step, you should launch Google Contacts.
2) Then, next to each contact, you will find a box. Just mark this box if you need to add that respective contact to be in the group.
3) Now, click on the option “Create New Label.” This is located in the sidebar.
4) Enter the name of your desire for the new group. You should do this in the provided space.
5) Now, it is a matter of clicking OK to create the new group. This group contains only the contacts you have just selected.
6) If you need to add contacts to the new group, click on the Tag icon. This icon is located in the upper right corner when the contacts are selected.
7) After that, you should click on the tag to which you should add contacts. Now, you will see a checkmark.
8) When it comes to sending a new email, you should start typing the new group’s name. Now, Gmail will populate the field using the name you have entered previously.
Besides, are you looking for a solution to fix the address not found in the Gmail error? If yes, continue reading as we will explain multiple ways to achieve the same.
Why Should You Use Undisclosed Recipients in Gmail?
One of the most notable benefits associated with undisclosed recipients in Gmail is privacy.
That means recipients’ privacy will be perfectly secured with this option. The recipients will not see the other recipients’ email addresses.
Not even their names, if truth to be told. Since the email addresses of the individuals are concealed, it is considered to be a professional approach as well.
- You can simply avoid email filters, and the recipients will be able to see the email contents.
- It also reduces the possibility of junk emails as well.
- The recipients of the list will be protected from spammers.
You don’t need to call the group you created “Undisclosed recipients.” Instead, you can name it more decently. For instance, think of a name like “Staff Members,” “Our Team,” “Executives,” “One Team,” “Company Group,” etc.
A Bit About the “Reply All” Feature
Just picture a situation in which one of the BCC recipients wants to send a reply to your email. If they do, will a copy be sent to all the recipients in the “BCC” field? Nope. It doesn’t happen that way.
The email address that is included in the BCC field come as copies of the emails. If, by any chance, a recipient replies, they can reply to the addresses in the “To” field.
Also, they can reply to the addresses in the “CC” field. So, all the recipients in the CC and TO fields will get the replied message.
Bonus: Some Email Etiquette to Consider
Here are some useful email etiquettes to consider when you send an email.
- Make sure that you have a clear subject line. A surprising number of users fail to do so.
- Never forget your signature, as it tells the recipients about your details, including contact information.
- Make sure that you use a professional salutation.
- Avoid humor, as it can be misinterpreted more often than not with emails.
- Proofread before sending the message.
Q1. Can I send an email to undisclosed recipients from my mobile device?
Yes, you can send emails to undisclosed recipients using the Gmail mobile app. The steps are similar to those mentioned in this article.
Q2. Is there a limit to the number of undisclosed recipients I can add in Gmail?
Gmail allows you to add a large number of undisclosed recipients to your mailing list. However, it is advisable to check Gmail’s sending limits to ensure you don’t exceed them.
Q3. Will undisclosed recipients know that the email was sent to them as undisclosed?
No, undisclosed recipients will not be aware that the email was sent to them as undisclosed. They will see their own email address and yours in the recipient field.
Q4. Can I add or remove recipients from the mailing list after sending the email?
No, once you have sent the email, you cannot add or remove recipients from the mailing list. Ensure that your mailing list is up to date before sending the email.
Q5. Are undisclosed recipients more likely to mark the email as spam?
If your email content is relevant and personalized to each recipient, the likelihood of it being marked as spam is reduced. However, it’s important to respect the recipients’ preferences and only send them emails they have agreed to receive.
Sending emails to undisclosed recipients in Gmail provides a convenient way to maintain privacy and confidentiality when communicating with multiple recipients. By following the steps outlined in this article, you can ensure that your email is delivered securely and that the recipients’ email addresses remain undisclosed.