Gmail Add Signature In Reply – how to Do It With Ease?

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Gmail Add Signature In Reply

Do you want to learn about Gmail insert signature in reply? Using a Gmail signature is a pretty handy feature for every modern-day individual.

With that said, you can read this article carefully and learn everything about inserting a Gmail signature.

It goes without saying that Gmail is considered to be one of the most prominent email providers. They offer their services for individuals as well as for small- and large-scale businesses. Gmail was introduced in 2004, but it did not have enough infrastructure to offer enough space at that time.

However, over the past decade or so, things have changed significantly. As of today, Gmail has become one of the most recognized email services across the globe.

It is user-friendly, efficient, and secure. You can easily access this service through any web browser to receive and send emails. It is compatible with any browser and device.

As a result of constant evolution, Gmail now has a wide range of features. In fact, even the most experienced and loyal users of Gmail are aware of only some of its features.

Well, if you are a beginner, things can be somewhat confusing when trying something advanced with Gmail. In other words, most users need some assistance when they need to perform advanced tasks with Gmail.

Gmail insert signature in reply is one of those features you might want to know, don’t you? So, keep reading and learn how Gmail adds a signature to a reply.

What Makes Gmail Insert Signature in Reply important?

Mentioned below are three special reasons for someone to use Gmail to insert a signature in a reply. You may realize that ‘Gmail adds a signature to reply’ is more useful than many of you might be thinking.

01. A Gmail Signature Can Make You Recognizable Easily

In many cases, your recipients will forward your email to others. If you have inserted a signature in your Gmail, even the forwarded email will carry your identity.

Usually, the signature comprises your name, ID, web URLs, social media links, contact numbers, and so on. So, if you have an email signature included, anyone can recognize that the respective email is yours.

Such an approach becomes very handy in an environment where plenty of emails are sent and received.

02. It Works as Your Business Card as Well

As mentioned before, your Gmail signature comprises aspects like your name, contact details, titles, and other information.

So, it can easily play the role of a virtual business card as well. Such a signature encourages recipients to keep in touch with your business through multiple media as well. It will increase the credibility of your business.

In fact, clients prefer to deal with businesses that are willing to expose their contact details. In some cases, your email address can even generate some leads as well.

03. It Authenticates Your Email

The next important thing associated with the Gmail signature is that it works as an authenticator. You may already know that plenty of emails is circulated around, and some emails go as spam.

If your business emails become spam, that will affect you badly and reduce the effectiveness of the email campaign. However, by using an official Gmail signature, you can add authentication to your Gmail.

A Gmail always looks official and credible when there is a signature with accurate details on it.

PS: let’s learn more about how to perform Gmail account recovery.

Gmail Add a Signature to Reply – the Steps to Do It

Well, you are reading this article to learn about the “Gmail add signature to reply” feature. So, this is the section that explains the process in step-by-step mode.

In this step, we assume that you are using Google Chrome on a Mac.

01. Log Into Your Gmail

First, launch Google Chrome on your Mac and open a new tap. Then, enter the text Gmail on it.

Gmail add signature to reply -  Log into Gmail

Log in to the respective account and click on the “Settings” button.

Gmail - Settings

It is located towards the top-right corner of the screen. Now, scroll the menu down to find the option called “Settings.”

Gmail - Settings

02. Access the Settings of Your Gmail

Now that you have opened the “Settings” tab go to “General.”

Gmail add signature to reply - Access Settings of Gmail

Then, scroll further down, and at the bottom, you will find a section labeled “Signature.”

find "Signature" section

03. Designing Your Signature

Now the most basic steps are done, let’s check how to use the signature editing feature. In this case, you can choose the desired font style, change the font size, and so on.

Design Your Signature

In fact, you can even add a hyperlink to your official website to the signature. You should use the “hyperlink” option to do that.

add a hyperlink to your signature

In addition, you can even use alignment options and align your Gmail signature as you wish. If not, you can even add bullets or a quote line to the same.

align your Gmail signature

Once you have made all those changes, you should click on the option “Save Changes.” It is located at the bottom of the webpage. Once you have done that, the changes will be saved.

Save Changes

How to Insert a Signature in a Gmail Reply?

When you reply to a Gmail, the signature will be automatically applied to it by default. The same theory applies to the emails that are forwarded.

Nevertheless, it is possible to change the appearance of the Gmail signature found on replies and forwarded messages.

Please follow the below guide to perform Gmail insert signature in reply.

  • Under the existing Gmail signature box, you can see a checkbox. It says, “Insert this signature before quoted text in replies and remove the “–” line that precedes it.” If you check it, you can append a customized Gmail signature in all the replies. Make sure that you remove the small dashes.
Insert a Signature in a Gmail Reply

How to Use an Image in Your Gmail Signature

Now, in this section, let’s learn how to use an image in the Gmail signature. Well, inserting a picture in your Gmail signature will make it look really nice. That said, here’s how to insert an image into your Gmail signature.

First, you should go to the ” Settings ” option and scroll down. Once you find the option called “Signature.” Then, click on the icon that represents the Image, which is located next to the hyperlink.

Well, Gmail offers you the option of inserting an image either from Google Drive or directly through your computer. If not, you can even use a URL of an image.

Use an image in Gmail add signature to reply

Once the image is inserted, you can resize the image to match your preferences.

How to Add a Logo to Your Gmail?

Are you wondering how to add a logo to your Gmail signature and make it more professional? If that’s the case, just follow the below simple steps and get it done.

In fact, the process is very simple and pretty similar to adding a profile picture.

You should either choose the logo through your Google Drive or upload it through a local computer. In addition to that, you can add a web URL as well.

Add a logo to Gmail add signature to reply

In fact, you can easily reduce the size of the logo to look perfect with the Gmail Signature. Then, you should save the changes made to the signature, and that’s it.

Add a Logo to Your Gmail

Adding a Signature Using the Gmail App on Android

Pretty much every one of us is using mobile devices to check emails and reply to them. We do this through Gmail’s mobile app, which lets you send emails regardless of your location. If you wonder how to add a Gmail signature using Gmail’s Android app, here’s what you can do.

First, you should launch Gmail app on your Android. Then, you should click on the icon that appears as three small horizontal lines. This icon is located at the top left of the app. Just scroll down and tap on the “Settings” tab to proceed.

Gmail add signature to reply on Android

Once you have done that, you should choose the respective Gmail ID.  

choose the respective Gmail ID

After selecting the account, tap on the General settings and locate the Mobile Signature option.

Mobile Signature option

After that, you should enter the signature you intend to have on your Gmail. Then, you can use the Enter/Return key to move to the next line and enter other details. For instance, you can enter designation, contact information, company name, etc.

enter the signature

That’s basically it. The signature will not be added to the Gmail app.

Adding a Signature Using Gmail Mobile on an iOS Device

As mentioned before, Gmail Mobile apps are available for iOS devices too. That means you can use this app on your iPhone or iPad. Open the app and tap on the three lines as you did in the previous method.

Scroll down the screen and tap on the “Settings” icon at the bottom.

Gmail add signature to reply on iPhone

After that, just choose the Gmail account to which you should add a signature.

choose the Gmail account to add a signature

You can then go to the Signature Settings.

Signature Settings

Once you have done that, add the Gmail Signature with other details like designation, contact details, etc.

add the Gmail Signature with other details

That’s it. The signature will now be included in your email signature.

Why Can’t I See My Gmail Signature in My Gmail?

In certain cases, some users say that they cannot see the signature on their Gmail. One of the main reasons for such a situation is that they simply have forgotten to enable it.

Please go to the Settings of Gmail and observe the checkbox “No Signature.” If it is checked, be sure to uncheck it. Then, you should check the option located right below it.

As a result, you will see your Gmail signature in all the messages you send and reply to.

Gmail signature in all the messages


  1. Can I have multiple signatures in Gmail?
    • Yes, Gmail allows you to create multiple signatures and choose which one to use for each email account you have linked to your Gmail.
  2. Can I change my signature for different email threads?
    • Yes, Gmail provides the option to toggle your signature on or off for individual emails, allowing you to customize your sign-off based on the context of the conversation.
  3. Can I add HTML formatting to my email signature?
    • Yes, Gmail supports HTML formatting, which means you can further customize your signature by incorporating HTML elements and styling.
  4. Will my signature be visible in email replies?
    • Yes, by default, your signature will appear at the end of your email replies unless you choose to disable it for specific emails.
  5. Can I edit or update my signature after creating it?
    • Absolutely! You can always go back to the Gmail settings and modify your signature to reflect any changes in your contact information or branding.


Adding an email signature in Gmail is a simple yet effective way to enhance your professional communication. By following the steps outlined in this article, you can create a customized signature that reflects your brand and provides recipients with essential contact information. Remember to keep your signature clean, concise, and visually appealing to leave a positive impression on your email recipients.


Ten years of experience in information and computer technology. Passionate about electronic devices, smartphones, computers, and modern technology.

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